Information about us:

Belly & Soul is a sole practitioner, whose trading office is The Gardens, Chapel Lane, Yenston, Somerset, BA8 0NH England.

General:

These terms and conditions apply to your use of this website. Please read these terms of use carefully before you start to use the Belly & Soul website. By using our site, you indicate that you accept these terms of use and that you agree to abide by them.

Belly & soul reserves the right to change The Terms from time to time. Any such changes will take effect when posted on to the Website and it is your responsibility to read the terms and conditions on each occasion you use this Website and your continued use of the Website shall signify your acceptance to be bound by the latest Terms.

There may be legal notices on other areas of this Website which relate to your use of this Website, such as our Data Protection & Privacy Policy, all of which will, together with these Terms govern your use of this Website.

Belly and soul may from time to time make available services on the pages of this Website which require registration. You are responsible for maintaining the confidentiality of your Login Details and any activities that occur under your account. Belly & soul shall not be liable to any person for any loss or damage which may arise as a result of any failure by you to protect your Login Details. In the event that you have any concerns regarding your Login Details or become aware of any misuse then you should inform us immediately by contacting Cath Franks at cath@bellyandsoul.co.uk. Belly & Soul may deactivate your account at any time which will mean that your Login Details will no longer provide access to your account. Belly & Soul will let you know if it does this using the contact details you provided.

Accessing & website changes

We aim to update our site regularly, and may change the content at any time. If the need arises, we reserve the right to withdraw or amend the service we provide on our site, or to close the site indefinitely without notice. We will not be liable if for any reason our site is unavailable at any time or for any period, and if any of the material on our site is out of date, we are under no obligation to update such material.

Warranties and Liability

Belly & Soul has taken every effort to ensure it accurately represents its products, services and promotions. However, the material displayed on our site is provided without any guarantees, conditions or warranties as to its accuracy. Any testimonials or examples used in the Belly & Soul website or communications do not infer that these examples are promises or guarantees of same/similar results.

The information contained in the material in this Website is only for information purposes. The material on this Website does not constitute advice and you should not rely on any material in this Website to make (or refrain from making) any decision or take (or refrain from taking) any action.

We do not accept any responsibility for any loss which may arise from accessing or reliance on the information on this site and to the fullest extent permitted by English law, we exclude all liability for loss or damages direct or indirect arising from use of this site.

This does not affect our liability which cannot be excluded or limited under applicable law.

Cancellation Policy

If you need to cancel a session, please contact your practitioner as soon as possible by text, phone or email. (We cannot guarantee to pick up emails outside of office hours). No charge will normally be made in respect of sessions cancelled at least 24 hours in advance. However, if a client repeatedly cancels sessions, even with notice, we reserve the right to charge the full session fee for all missed or cancelled appointments. This is because your appointment time is reserved for you and no one else, and we may incur room hire and travel costs. Our practitioners cannot use reserved appointment times for any other clients or direct work.

Pricing

All prices are displayed on the Website in pounds sterling and are inclusive of VAT at the prevailing rate charged in the UK.

Method of Payment

We accept VISA, Master Card, Switch or Maestro payment through a secure Paypal account. We also accept payment via BACS or in cash for 1:1 support services.

Intellectual Property Rights

Unless otherwise specified the copyright in the contents of all the pages in this Website are owned by or licensed to Belly & Soul. Unless otherwise specified, the authors of the literary and artistic works in the pages in this Website have asserted their moral right pursuant to Section 77 of the Copyright Designs and Patents Act 1988 to be identified as the author of those works.

Except as stated in this condition, the contents of this Website may not be modified, copied, reproduced, distributed, republished, downloaded, displayed, posted, re-posted or transmitted in any form or by any means without the prior express written permission of Belly & Soul. You may not distribute, display or copy any of the contents of the pages contained in this Website to third parties including, but not limited to, “caching” any material on this Website for access by third parties and “mirroring” any material on this Website. You may print the contents of an individual page of this Website for the purpose of private and personal non-commercial use.

Complaints

Belly & Soul has an established procedure for complaint where any individual, having received a service from us, has been unhappy with the way the service has been provided.

Belly & soul will ensure that all complaints are resolved quickly and handled in a sensitive, thorough and non-biased manner.

Belly & Soul will maintain complete records of all complaints, detailing how complaints have been dealt with and the outcomes.

How should a complaint be made?

It may be expressed in writing or verbally and subsequently documented and agreed with the complainant.

If you wish to make a complaint please contact us :

By email at cath@bellyandsoul.co.uk

By post, please write to us with your complaint to:

The Gardens, Chapel Lane, Yenston, Somerset, BA80NH

By telephone at 07811 445163

Please provide full details of the nature of your complaint, including the services you received, your name, address, daytime telephone number, email address and any other information which you think will assist us in resolving your problem as quickly as possible. Belly & Soul will deal with your complaint as quickly as possible.

It is hoped that most complaints can be resolved by a discussion between the service user and your Belly & Soul practitioner. Belly & Soul is committed to providing a high standard of service, however it is recognised that sometimes the users of the service may not be happy with the way services have been provided. In these circumstances Service users will be given details of how to invoke the formal complaints procedure.

Formal stage 1:

An Independent Person is appointed to investigate the complaint and report back to Belly & Soul. The Independent Person’s findings will be responded to within 28 days. Should the Complainant not be satisfied, then he / she can request that the matter move on to the Second Formal Stage. This should be done within twenty-eight days of the completion of the First Stage.

Formal stage 2:

The complaint will be referred to the practitioners respective professional bodies.

Who may complain?

Anyone who is receiving a service from Belly & Soul. Representations may be submitted on behalf of those receiving a service.

What may be complained about?

Any aspect of the service provided by Belly & Soul. Should the matter not be the responsibility of Belly & Soul then assistance should be offered to help the complainant find the right channel.

Time limit for complaints

The time limit is one year from the date on which the complainant became aware of the problem, unless there is a genuine issue of vulnerability on behalf of the complainant, Belly & Soul believes there is still benefit to the complainant in proceeding or there is still sufficient information to enable a fair investigation to be carried out.

You may also contact the organisations below if you have a complaint about our service.

HCPC – Fitness to Practice Tel: 0800 328 4218 Email: ftp@hcpc-uk.org

The British Psychological Society – 48 Princess Road East, Leicester, LE1 7DR Tel: 01162549568

Links

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them. When accessing a site via our website we advise you check their terms of use and privacy policies to ensure compliance and determine how they may use your information.

PRIVACY POLICY

Data Protection and Privacy Policy 2018

Belly & Soul collects and uses certain types of information about individuals who we come in to contact with through the organisation.

We deeply respect your personal information, and are aware of the importance of handling data safely and securely and we have robust systems in place to ensure that this happens.

Belly & Soul is registered with the Information Commissioner’s Office and abides by the principles set out in the General Data Protection Regulation May 2018.

How do we collect information about you?

We collect information when you contact us either to make an enquiry regarding our services, as part of a questionnaire that is completed prior to using our services, or to subscribe to a mailing list that may be set up from time to time, to receive our newsletters or to download our free resources.

The information we collect about you might include the following:

Your names and the names of other family members, including dates of birth.

Your address and postcode

Your email address and telephone numbers

Specific detailed health and lifestyle information that relates to yourself and other family members to inform us on the work that we do.

All information and data gathered from these sources is retained and processed for our administration only. It is used only by Cath Franks. There may be situations where Mailchimp is used as our marketing automation platform. Therefore people who are subscribed to our mailing list will have their email addresses processed by them in accordance with their own Privacy Policy and Conditions.

How will we use the data about you?

We may use the information:

  1. To inform us on the work we undertake with you, or you and your partner
  2. To send you feedback and advice and support on the work we do with you.
  3. To notify you about any changes to our business or website
  4. To send you communications which you have requested.
  5. Information and occasional newsletters that may be of interest tot you. This may include content such as articles / blogs and occasional mentions of other products and services offered by Belly & Soul only.

You can opt out of number 5. by contacting us by email or telephone.

How do we safeguard this information?

Belly & Soul opens a file at the time of an initial enquiry or referral, and copies of consultations and any correspondence are kept electronically and where appropriate as hard copies.

1-1 clients will be asked to provide personal data confidentially. This will be recorded and stored under password protection on the personal computer of the practitioner the client is working with. Your practitioner will occasionally need to share this information if relevant to the client and consent will be obtained for this. Emails will be password protected in this instance.

All computer files are backed up and secured.

Paper files are stored in locked cabinets and offices are locked whenever they are empty.

Communication between us (the practitioner) and the client will take place by email or text or phone call and consent will be obtained for this via the initial consultation form.

Who has access to your information?

Access is limited to only the practitioner who needs your details to provide the service to you. We do not sell or rent your information to third parties and we will not share your information with third parties for marketing purposes.

Whilst we take appropriate measures, both technical and organisational, to safeguard your personal data, we cannot guarantee that transmissions over the internet are totally secure. However, we are happy to send out all our plans for you as password protected PDF’s, or to use a secure email email system if you request this.

For our mailing list, Belly & Soul will occasionally use Mailchimp as it’s marketing automation platform, therefore people who are subscribed to our mailing list will have their email addresses processed by them in accordance with their own Privacy Policy and Conditions.

Transfer of your information outside Europe?

We only transfer information outside Europe for those clients that request our services in non-European countries.

How do we retain your Information?

We will hold your personal information on our systems for as long as it is necessary to fulfil  the purpose for which it is obtained. Unless otherwise stated, this will usually involve data being kept for a period three years on the basis of legitimate business interest because many of our clients return to have support for subsequent fertility journeys. If you do not want this then records can be deleted prior to this time.

From time to time we will ask you to confirm whether you wish to remain on our mailing list, but you can opt out of this any time by notifying us directly.

Email: cath@bellyandsoul.co.uk  or call 07811 445163 and we will aim to process your request within 7 days.

How do I opt out?

You have a choice about whether or not you wish to receive information from us. We will not make contact with you unless you have opted in. If you no longer wish to receive direct communications from us, then you can change your preferences or completely unsubscribe by clicking in the unsubscribe button at the bottom of our newsletters or by connecting us at the email address or phone number above.

We will not contact you for marketing purposes by email unless you have given your prior consent. If you have not consented to receive newsletters, we may still contact you in relation to ongoing work with us where that is necessary to fulfil that service to you.

We will respond to your request to modify or delete information within 28 days.

Your rights

Your right to be forgotten and to access your data.

You are legally entitled to access, modify, correct, revoke your consent and delete any data we hold relating to you and you have the legal right to forbid this data being presented to any third parties. You have he right to ask for a copy of the information catching Rainbows Fertility holds about you any time. Please use the contact detail above if you would like to receive a copy.

The accuracy of your information is also important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us enquiries@catchingrainbowsfertility.co.uk

Links to other websites

This privacy policy applies solely to information and data collected by us. Our website may contain links to other websites run by other organisations over which we have no control, so we encourage you to read the privacy statements on the other websites you visit. We are not responsible for the privacy policies and practices of other sites even if you access them using links from our website.

Equally, if you were referred to our website from a third-party website, we cannot be responsible for the privacy policies and practices of the owners and operators pf that third-party site.

This policy will be reviewed regularly and updates as necessary to reflect best practice in data management, security and to control to ensure compliance with any changes or amendments made to the current Data Protection Act.

Confidentiality

Minimal essential case notes will be kept to assist support services. The information you share will be kept confidential and will not be shared with GPs or other individuals unless this is explicitly agreed with you in advance.

Please be aware that there are the following limits to confidentiality:

Your Belly & Soul practitioner has a professional obligation to breech confidentiality and inform the appropriate authorities if any information causes concern about an individual’s safety or about illegal activities.

Your Belly & Soul practitioner works under supervision. This means that issues relating to sessions may be shared with a clinical supervisor. Please be assured, that as the clinical supervisor is also bound by professional codes of conduct, your information will remain confidential.

Please note that as email is stored on third party servers, it may be advisable to discuss confidential matters via letter, phone or in person.

Professional membership

Cathryn Franks is registered with the independent health regulator, The Health and Care Professions Council, and is chartered by the British Psychological Society, and bound by their code of conduct and disciplinary procedures.

Uses of the information we collect on our website may include:

Internal analysis purposes within our business

Creating and maintaining your account with us;

To administer and otherwise perform our obligations in relation to the goods and/or services which we have agreed to provide to you.

To provide updates and newsletters that you have requested, in respect of our products and services, including any marketing that you have requested from us, and to respond to queries which you may submit;

To ensure that content from our Website is presented in the most effective manner for you and for your computer;

To allow you to participate in interactive features of our Website where you have chosen to do so;

To notify you about changes to our Website;

To offer you products and services provided by us or other affiliate businesses.

Third parties who may use the information:

We may pass your data to third parties for the purposes of processing credit or debit card payments and processing your orders.

Your consent

During the registration process you may be given the opportunity to provide your consent to our contacting you to offer you promotional goods and services and/or a newsletter or general update on our products and services. No such contact will be made with you without such express consent having been given. Users who provide their consent and who no longer wish to receive information from Belly & Soul may opt-out of receiving this by emailing us at cath@bellyandsoul.co.uk. Where you withdraw your consent to use of your personal information we will stop such use as soon as is reasonably practicable.

Correction/Updating of Personal Information:

If a user’s personally identifiable information changes (such as your post code), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can easily be done by emailing cath@bellyandsoul.co.uk. cath@bellyandsoul.co.uk.

You should be aware that if we are requested by the police or any other regulatory or government authority investigating suspected illegal activities to provide your personal information and/or user information, we are entitled to do so.

Cookies

We use “cookies” and we obtain certain types of information when your Web browser accesses our Website. Although we will not be able to provide you with a personalised experience at our Website if we cannot recognise you, we want you to be aware that these tools exist. If you do choose to register with us then you will be able to choose whether you wish cookies to be turned on or off.

Jurisdiction and Applicable Law

The English courts will have non-exclusive jurisdiction over any claim arising from, or related to, a visit to our site. These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

Variations

We may revise these terms of use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our site.

Questions

If you have any questions about material which appears on our site, please contact us at cath@bellyandsoul.co.uk.

Thank you for visiting our site.

Cath Franks

Belly & Soul